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Auto repair shop software with a calendar per bay and mechanic
Kalevo keeps every job in a single calendar — services, oil changes, wheel alignment, tyres, repairs. Each mechanic or lift gets its own calendar, clients get automatic reminders, and new bookings come in on their own through your public page. One price: €5.99 + VAT per month, everything unlimited.
Try it free for 30 daysNo credit card. Account ready in 5 minutes. Free remote training.
A day in the workshop
Same cars, no notebook and no phone calls
Every booking on one screen
No more half in a notebook and half on your phone. Open the day and see every car, on every bay and every mechanic, with client, job and time.
Every mechanic knows what's next
Each mechanic signs in with their own account, from their phone, and sees their workstation's schedule — today and what's coming. No more trips to the front desk.
The estimate and photos, attached to the job
The front desk uploads up to 3 photos on every booking — the estimate, the worn part, the condition of the car on arrival. The mechanic has them on the phone at the car.
Clients get reminded without you calling
The reminder goes out automatically by SMS and email before the appointment, with a cancellation link. No more "I forgot" and no more hours spent confirming.
Bookings that arrive overnight
Clients see your real free slots on your public page and pick their own day and time for a service, an oil change or tyres — at 10 p.m., long after you've closed.
Get paid before the car arrives
Generate a Stripe payment link for any booking, or let clients choose on the public page: pay by card now, or pay at the workshop.
The Kalevo solution
Everything your auto repair shop needs
Day, week and month views
See all workstations at once or just one. Colour-coded bookings, free slots visible instantly, no double-booking.
Unlimited workstations
Add every mechanic, bay or lift as a separate workstation, with its own working hours, its own services and its own colour. No per-employee cost.
Team accounts and permissions
Everyone signs in with their own email and password and sees exactly what you decide. You can restrict access to prices, revenue, clients or reports.
Up to 3 photos per booking
Estimate, parts, condition on arrival — all attached to the job and kept in the client's history. The evidence stays with you, not in a chat thread.
Public booking page, open 24/7
Your own link, mobile-friendly and SEO-ready. Clients pick the service, the mechanic, the date and the time, and you decide whether it books automatically or waits for your approval.
SMS and email reminders
Emails are unlimited and included. For SMS you connect your own SMSO account and pay them directly, at their rate — and the credit never expires.
Online payments via Stripe
An instant payment link for any existing booking, plus card payment straight on the public page. Or pay at the workshop — you choose which methods to show.
Client history and reports
Every job per client and per car, with the total billed. See what revenue each service and each workstation brings in, plus the average value per booking.
iOS and Android apps
Push notifications for every new booking and full access from the phone, for every user. Included in the subscription, along with Google Calendar sync.
One price. Everything unlimited.
€5.99 + VAT per month, no matter how many mechanics you have. No commission on bookings, no contract. 30 days free, no credit card.
Start free nowFrequently asked questions
What software do auto repair shops use for bookings?
Plenty of workshops still run on a paper diary, a spreadsheet or Google Calendar, but none of those were built for a garage: you can't assign cars to bays, you have no client history and nothing is sent to the customer. Kalevo is a booking platform built for service businesses, with a separate calendar for every mechanic or lift, full history per client, automatic reminders and a public booking page.
How much does Kalevo cost for an auto repair shop?
€5.99 plus VAT per month, one single price, whatever the size of your workshop. There are no tiers, no locked features and no per-mechanic cost. Bookings, clients, services, users and workstations are all unlimited. You can try it free for 30 days, with no credit card.
Can I have a separate calendar for each bay and mechanic?
Yes. Every mechanic, bay or lift is added as a separate workstation, with its own working hours, its own services and its own colour in the calendar. You can view all workstations at once, on a single screen, or just one of them.
Can every mechanic have their own account?
Yes. You create as many users as you need, at no extra cost, each with their own email and password. The mechanic signs in from a browser or the mobile app and sees their workstation's schedule — current and upcoming bookings. You decide what they can access: prices, revenue, clients or reports can all be restricted.
Can I attach the estimate and photos to a booking?
Yes. The front desk uploads up to 3 images on every booking — the estimate, the part that needs replacing, the condition of the car on arrival. The mechanic sees them straight on the phone at the car, and the images stay attached to the job in the client's history.
Can clients book their own oil change or service?
Yes. You get a public booking page, available around the clock, with a personalised link. The client picks the service, the mechanic, the date and the time from your real free slots. Bookings can go straight into the calendar or wait for your approval, if you'd rather check parts availability first.
Can I send SMS reminders to clients?
Yes. Kalevo automatically sends reminders by email, unlimited and included in the subscription, and by SMS. We don't resell SMS at a markup: you connect your own SMSO account and pay exactly what you use, directly to them, at their rate. The credit never expires. We handle the setup during the free training. Every reminder includes a cancellation link, so you find out early when a bay frees up.
Can I take card payments online?
Yes, through Stripe. You can generate an instant payment link for any existing booking and send it to the client, or let the client pay straight on the public page at the moment of booking. Paying at the workshop stays available too — you choose which methods are on.
Is there a mobile app for the team?
Yes, native iOS and Android apps, included in the subscription, for every user. You get a push notification for every new booking, and the team has the calendar on their phones without walking to the office.
Is there a commission on bookings?
No. Kalevo charges no commission on the bookings you receive, however many there are. You only pay the €5.99 plus VAT monthly subscription.
Does it sync with Google Calendar?
Yes. Bookings in Kalevo sync automatically with Google Calendar, and each workstation can connect its own account.
How long does setup take, and do I get help?
About 5 minutes: create the account, add your services and workstations, and you can take bookings straight away. No technical knowledge needed. On top of that, we offer free remote training where we set the account up with you and walk you through it step by step.
Auto repair shop app
Booking software for auto repair shops, bays and mechanics
Why a paper diary, a spreadsheet and Google Calendar stop working in a workshop
In a garage, bookings arrive from three directions at once: the phone, messaging apps and people walking through the door. A paper diary holds the time, but not which mechanic is free. A spreadsheet won't tell you whether the lift is taken. Google Calendar is a generic calendar: no clients, no services with a duration and a price, no history per car, and nothing sent to the customer. You know how that ends — two cars booked on the same lift at 9:00, one client forgotten, and an hour a day lost to confirmation calls.
Kalevo is an online booking platform built for businesses that run on appointments, auto repair shops included. Every job in the workshop sits in one calendar, split across workstations, with the client, the service, the duration and the price on each entry.
Every bay and every mechanic becomes a workstation
A workstation in Kalevo can be a mechanic, a bay, a lift, the alignment rig or the tyre station. Each one has:
- its own working hours, different from the rest
- a separate, colour-coded calendar, also visible in the all-workstations view
- its own list of services — you choose which jobs can be done where
- its own public booking page, if you want clients to book a specific person
- a separate Google Calendar connection
Workstations are unlimited and cost nothing extra. A two-person workshop and a fifteen-person one pay exactly the same. You can switch a workstation off temporarily — a mechanic on holiday, a bay under repair — without losing any history.
Online booking 24/7 for the predictable jobs
Not every job in a workshop can be estimated by the client — a complex repair has to be assessed on the spot. But an oil change, a routine service, a tyre change, wheel alignment, a brake check or inspection prep all have a known duration. Those are exactly the jobs eating most of your phone time.
With the public booking page, the client opens your link, sees your real free slots and picks the job, the mechanic, the day and the time — including in the evening, when the workshop is shut. The page is built for mobile and for search engines. You set the rule: bookings go straight into the calendar, or they wait for approval if you want to confirm parts first.
Fewer no-shows, without picking up the phone
An empty bay at 10:00 because the client forgot is money gone. Kalevo sends a reminder automatically before the appointment, by email (unlimited, included in the subscription) and by SMS. Every reminder carries a cancellation link, so if the client can't make it you find out in time and put another car in the slot.
On SMS we don't resell packages at a markup and your credit doesn't expire: you connect your own SMSO account and pay exactly what you use, at their rate. We handle the setup during the free remote training.
The estimate and the car's condition, attached to the booking
Up to 3 images can be uploaded on every booking: the estimate, the part that needs replacing, the condition of the car on arrival. They're uploaded by the front desk and stay attached to the job, in the client's history. The mechanic sees them on the phone at the car, and you keep the evidence inside the platform instead of losing it in a three-month-old chat thread.
Separate team accounts, with controlled access
You create as many users as you need, at no extra cost. Each mechanic signs in with their own email and password, from a browser or the mobile app, and sees their workstation's schedule — current and upcoming bookings, with the client, the job and the attached images. Permissions are granular: you choose which workstations each person can reach and whether they see prices, revenue, clients or reports. When someone leaves the team, you disable the account instantly.
Online payments and reports by service
Through the Stripe integration you can generate an instant payment link for any booking and send it to the client, or let the client pay by card straight on the public page at the moment of booking. Paying at the workshop stays available — you choose which methods to show.
On the reporting side you see how bookings are trending, the revenue from each service and each workstation, the average value per booking and the total billed to every client. The full client history shows their last and next job, so you know who hasn't been back in a year.
What software like this costs
€5.99 plus VAT per month. One price, no tiers, no locked features, no per-mechanic cost and no commission on bookings. It includes unlimited workstations, unlimited users, unlimited bookings and clients, the iOS and Android apps, Google Calendar sync and free remote training.
Try it free for 30 days, with no credit card, with every feature unlocked. Create a free account →